LearnCenter Report

The LearnCenter Report displays the Users' compliance against a learning event. It reports whether or not a User has completed the learning event.

Access to this option is only available if you have been granted the following sub User Permission of the Manage Reports User Permission: Execute Report. See Report Builder User Permissions for instructions on granting or denying this permission.

This report allows for user standard and custom field filters, Sort By filters and Group filters. This report allows you to show only mapped users and mapped items that are Complete or Incomplete. You can run the report by a LearnCenter item such as a course, class, enrollment and list the status of the report such as Completed or Not Completed. In addition, you can export all report results.

For Microsoft® Excel files, the LearnCenter Report exports only the first 65,500 records, because the maximum number of rows supported by Excel per worksheet is 65,536.

There are performance and response time considerations. If more than 10 learning events or more than 100 users are selected, the response time is considerably high, due to the large amount of data that is returned.

The LearnCenter Report can be used as an alternative to the following standard reports:

While these individual reports will continue to be available for a limited time, Taleo Learn encourages you to begin using the LearnCenter Report in their place. See Using LearnCenter Report as an Alternative to Other Reports for instructions on generating these reports.

On the ControlPanel:

1. Click   on the Reports menu to expand it.
2. Click Report Builder.
3. Click The LearnCenter Report.

Use this tab to indicate which Users or Groups of Users should be included in the report.

4. Click Add Users.
5. Search for the Users you want to include.
6. The Users are added to the box on the right. If you decide you do not want certain Users in that list, select them and click <<Remove to move them to the box on the left. You can further refine which Users are included by selecting User status check boxes or by clicking .
7. Click Add Groups, and search for the Groups you want to include. The Groups are added to the box on the right. If you decide you do not want certain Groups in that list, select them and click <<Remove to move them to the box on the left. You can further refine which Users are included by selecting User status check boxes or by clicking .
8. Click Next or the Items tab. The Items tab contains all LearnCenter item-related fields. Use this tab to indicate what items you want to include in the report.
9. Select an Item type from the Items drop-down list. When you do so, the fields on the pages change to provide you with the appropriate selections. To add specific items, click the appropriate Add button, search for the items you want to include, and click Return Selected. The items you select are listed in the appropriate box. There are some new items you can select.

Additional sub filtering is available for most of these new selections. For example, if you click ILT Tracks, additional fields display. For example, you can add ILT Tracks or add them by their associated ILT Events.

When you select Learning Events from the Items drop-down list, you have the ability to add all available items of a particular event type.

10. Notice that for Instances you have the ability to indicate the number of attempts you want to display for the Instances. Click one of the following options:

• Max Score Attempts - to indicate you want to display only the attempt with the highest score achieved.
• All Attempts - to indicate you want to display all attempts for selected test Instances and Users.

11. Click the Select All check box beneath the event type. When you click this check box for any item, an additional panel displays on the screen, enabling you to indicate from which LearnCenters you want to pull the information.

12. Select the LearnCenters you want and click Add>> to move them to the box on the right. You can add all LearnCenters at once by clicking or remove all LearnCenters by clicking .

Taleo Learn does not recommend you select all LearnCenters if you have many of them, because the amount of information that would need to be generated could cause performance issues.

You can arrange the LearnCenters in any order you want by clicking and next to the right box.

For Courses and Classes you can further refine the items that are included in the report by clicking the Published or Unpublished check boxes.

13. Click Next or the Filters tab.

The Filters tab contains all filter options available for the report. Some standard date range filters are provided. Regardless of the date ranges you select, the report results display the date fields based on the fields selected. If a date field is not selected, it will be populated if it is applicable. For example, the Item Assigned Date might not show any data for a test instance because it is not applicable for test instances. However, it will display data for Assignments. In addition, you can create up to four custom filters.

Important: When entering data for Percent Complete, be sure to use decimals. For example, 100.00.

You can also select items by their status: Complete, Incomplete, Exempt, or Show Only Mapped Users. The new Exempt check box only displays if Courses, Classes, Assignments, Enrollments, or Development Plans were selected on the Items tab.

Click Next or the Output tab.

The fields that display in this section depend upon whether Message Queue is activated for your LearnCenter, a Message Queue panel displays.

14. Click the Notify me when the report has completed check box to indicate you want LearnCenter to send you an email when the report has generated. (You can also view your report on the Reports Manager page.) This enables you to continue working on other things instead of waiting around for a report with a large amount of data to generate. Reports are attached to the emails an can be up to 5 Mb in size. If a file exceeds 5 Mb, you will still receive the email notification, but not the attachment.

A hyperlink is provided in the email messages to quickly get you to the LearnCenter. Clicking the link navigates you to the LearnCenter home page where you can log in, and navigate to the Report Manager page.

15. Indicate how many records you want to display per page and the maximum number of records you want to review. If you select Limit, type a limit value in the box adjacent to the option button. The default values for the Max Number of Records fields can be set in the System Options. See Report Settings for details.
16. Click Build Report to generate your report.

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