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Managing Purchase Orders

Before Users can buy products with a Purchase Order (PO), you need to set up the purchase order in the LearnCenter.You can add, edit and send POs to internal and external Users. The general process for creating and using purchase orders includes the following steps:

Admin adds the PO.
Admin sends the PO details to user via email*.
Users enter the PO at the checkout when purchasing content.
The purchase is approved (automatically or once approved by an Admin).
Users are given licenses to access the content purchased.
Amount of purchase is deducted from the PO balance.

*System-generated emails can only be sent outside the LearnCenter (for example, to people who do not have user accounts in your LearnCenter) with email integration. Without email integration, you will need to send the discount code details using your own email application such as Microsoft® Outlook or IBM® Lotus® Notes.

On the ControlPanel:

Click on the eCommerce menu to expand it.
Click Purchase Orders.

You can filter what displays by typing the PO number in the PO # Begins With field. To narrow down your search, select Active Inactive or Both from the Status drop-down list. Rest your pointer on a purchase order to display additional action icons.

Button	Description
	Click this to edit purchase orders and email them to users.
	Click this to copy purchase orders.
	Click this to manage purchases for a PO.