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Copying a Virtual ILT Event

You can copy Virtual ILT (VILT) events, depending on which service your organization uses. Once you have made a copy of an event, you have the option of creating a new enrollment for it or copying an existing one associated with the original event. On the ControlPanel:

Click on the Virtual ILT menu to expand it.
Click Virtual Events.
Use the Filters section to search for the event you want to copy.
Hover your cursor over the event. Action icons display.

Click next to the VILT event you want to copy.

Before saving your copy, you have the ability to make changes to it. The Name is automatically copied and contains the word (“Copy”). This is to prevent you from accidentally overwriting the original event. However, you can give the event a new name before copying by typing over the text in the Name field.

The Start Time and End Time are automatically set for the current date, but you can update both. You can make changes to the other items displayed on the page. They may vary depending on the type of service you are copying (Cisco WebEx™, AT&T Connect® etc.).

Other items to note when copying VILT events:

The host for the new VILT event is retrieved from the current account settings for the service. This may or may not be the same host (account) that the original VILT being copied was added under.
If you copy an event added using someone else's account, the system uses the current user's account information for the newly copied event.
All the existing fields (including custom fields) are copied except for the Start Time and End Time. (The Start Time and End Time default to the current date and time as it does when you add a new VILT event.)

Make the necessary changes for the copy.
Click Save.

If the VILT event you copied had enrollments associated with it, they will all be listed in the Enrollments section.

In the Enrollments section, you can do one of the following:

Click Add Enrollment.
Hover your mouse cursor over the Enrollment to display action icons and:
Click to view the properties of the Enrollment.
Click to edit the Enrollment.
Click to add a new Enrollment based on an existing one that was associated with the original VILT event. All users, assets, roster etc. associated with that enrollment will be pre-populated for the copied event.

Clicking any of these options transfers you to the appropriate Enrollments page to add a new or copy an existing enrollment

Click Save.