Adding Licenses

You can add new licenses for eCommerce products. When a customer purchases a product they are automatically issued a license for the duration period purchased. The license information is pulled from the duration and price points assigned to a product when it was added to your inventory.

Periodically, you may need to add, edit or delete licenses. Oracle Taleo Learn Cloud gives you the ability to manually issue a license to a User. This might be used to offer a trial period or extend the license to a particular customer without purchase. When you add a license you can select the duration of the license.

Access to this functionality is only available if you have been granted the Create eCommerce Licenses sub User Permission of Manage eCommerce. See eCommerce User Permissions for instructions on granting and denying this permission.

On the ControlPanel:

1. Click   on the eCommerce menu to expand it.
2. Click Licenses.
3. Click Create License.
4. Select one of the following from the Select the Product Type drop-down list:

• Category

This selection is only available to Admins who have been granted the Create Categories sub User Permission of Manage Categories . See Category User Permissions for instructions on granting and denying this permission.

• Class
• Course
• Development Plan
• ILT Session
• Job Profile
• Skill
• Virtual ILT Session

All available products for the Product Type you selected display in the Select the product section.

5. Click the option button next to the product for which you want to add licenses. A pop-up window opens, displaying a list of available license Duration (days) for the product you selected.

1. Click the option button next to the appropriate license duration.
2. Click Return Selected.

6. Click Select Users.
7. Search for the Users to whom you want to grant the license.

   You can search for a particular User or a range of Users using several filters. The more filters you apply, the narrower the search results will be. Likewise, the fewer filters you apply, the broader the search results will be.

   Click Reset before beginning any new search.

   To search for a User:

   1. Click Reset.
   2. Select or click all applicable filters. Each filter is described in the following table:

   Filter	Description
   Usernames Beginning With	Click the first letter of a username or [0-9] to display all usernames beginning with the option you selected. You can also click [Show All] to display all Users.
   Field(s) Containing	Type a Username, First Name, or Last Name, or any combination of the three. You can also type partial usernames, first names or last names if you are unsure of the exact spelling or if you want to broaden your search.
   Users with Status	Select one or more of the following check boxes to search for usernames by status. The more check boxes you select, the broader your search.   Denied Access - Users whose access to the LearnCenter is denied because they have not been approved by an Administrator. They can only access the LearnCenter when an Admin approves them. Pending Approval - Users who are awaiting approval to use the LearnCenter. Approved - Users who have been approved to use the LearnCenter Approved Users can access the LearnCenter. Removed - Users who have been removed from the LearnCenter. Disabled Access - Users who are approved, but who failed logging in multiple times, based on the settings for the LearnCenter password lockout feature. They cannot access the LearnCenter until an Administrator removes the lockout flag on their User accounts. Note: See Customizing the Login Lockout Feature for additional information on setting up the Login Lockout feature. If you do not select any of the check boxes, the search is performed on Users of all statuses except Removed. Note: See Customizing the Login Lockout Feature in online help for additional information on setting up the Login Lockout feature. If you do not select any of the check boxes, the search is performed on Users of all statuses except Removed.
   *User Group	This field displays if you are using the classic Groups functionality. You can search for users who are part of groups. Select (highlight) the group name in User Group box. If you want to further filter by sub group, click Sub Groups and then select the sub group name in the box. Click Show Users to display the members of this group in the User List.
   *Groups	This field displays if you are using the Dynamic Groups functionality. The search text box has a limitation of 100 characters. The default number of Groups displayed in the drop-down list is limited to 50. Type a partial name in the search box and select the Group you want from the drop-down list. Notice that the unique Group Code is listed next to the Group Name in the list.
   Display	Decide how many results you want to display on the page and select it from the Display drop-down list. The default number of records displayed on the page is 50. You can change this by selecting a different number from the Display drop-down list. You can display up to 1000 records.

   3. Click Search. Users matching your search criteria are listed in the User List.
   4. Click the check boxes next to the Users you want, and then click Return Selected.
      or
      Click Return All to return all records and pages. For example, if the search result displays 300 records and the current page displays only first 50 records, clicking Return All returns all 300 records back to the main screen.

8. Click the check boxes next to the Users you want to license, then click Return Selected. The Usernames you selected display in the Select User(s) section on the Create License page.

9. Click Save.

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