Mapping Training Items to a Learning Plan

Once you have added a Learning Plan, you can begin adding training items to it. You can map the following types of items to a Learning Plan:

Categories, Competencies, Job Profiles, and Users can be mapped to Learning Plans, but you cannot sequence them. Training Offerings are only accessible to Users with the Training Offering Catalog dynamic object. They are visible in Learning Plan dynamic objects, but not clickable. ILT Events, Tracks, and Sessions can be mapped to a Learning Plan even if there are no associated Enrollments available for them. Be sure to provide Enrollments for Users to fulfill the requirements of a Learning Plan. Additional rules apply for mapping Learning Plans to other Learning Plans. See Sequenced Learning Plans for additional details).

The process of mapping Job Profiles to Learning Plans when there are more than 100 Users involved is done asynchronously. This means that processing runs in the background until it is complete, and some Job Profile mapped Users may not be immediately visible on the Users tab until the processing is finished. Subsequent visits to the tab will show the complete list of the Users. Note that this only affects the Users associated with the Job Profile-to-Learning Plan mapping. The mapping of the Job Profile to the Learning Plan is handled in real time.

You can mark items as optional if you want and you can require that Users complete a certain number of items to complete the Learning Plan. If you are in the process of adding a new Learning Plan now, click the Mappings tab. Otherwise:

On the ControlPanel:

1. Click next to Advanced Learning.
2. Click Learning Plans.
3. Click to expand the Filters section and search for the Learning Plan you want.
4. Rest your pointer on the Learning Plan, and then click to edit the Learning Plan.
5. Click the Mappings tab.

If there are items already mapped to the Learning Plan, they display here. By default, all item types display in the list, but you can use the View Mapped drop-down list to filter the items by type. To map an new item:

6. Click Add/Delete Items. The Item Mappings window opens.
7. Select an item type from the View Mapped drop-down list.
8. Click Map to Learning Plan. The associated Selector window opens.
9. (Optional) Use the Filters section if necessary to search for the items you want to map to the Learning Plan.
10. Click the check boxes next to the items you want to map to the Learning Plan.
11. Click Return Selected.

12. (Optional) Click the Due Date field and select a date from the calendar.

This field is not editable if the item you selected is an ILT session or an Enrollment, because they have their own due dates as determined by the Administrator who created the session or Enrollment. The date displayed in the disabled field is either the ILT session or Enrollment End Date. See How Due Dates are Determined below for additional information.

13. Click the Optional check box to indicate that the items is not optional (and not required to complete the Learning Plan). Not marking an item as optional automatically means it is required (this is the default setting). Non training items (Job Profiles, Competencies, Categories, and Certificates) cannot be marked as optional. Users can see which items are optional in the Optional column of the Learning Plans dynamic object.

You can require that Users complete a certain number of optional Learning Plan items. For example, you may have 3 optional items associated with a Learning Plan, and you want to require that Users complete at least 2 of these items to complete the Learning Plan. See the steps for the Options tab in Adding a New Learning Plan.

14. Repeat these steps until you have mapped all appropriate items to the Learning Plan.
15. Click Return to Learning Plan. All items mapped to the Learning Plan, and the current sequence of those items, are listed in the Mapped Items section.

16. Click the Enforce Sequencing check box to set enforced Learning Plan sequencing as the default setting for all new Learning Plans.
    or
    Clear the check box if you want to make Learning Plan sequencing optional.

If you make sequencing optional, Users will see hyperlinks to all items they have not yet completed in their Learning Plans. If you enforce sequencing, Users will only see the hyperlink to the next item in their Learning Plan.

17. Select one of the following for Sequence By:

• Due Date - to indicate you want to sequence training items by the date they are due.
• Custom Order - to indicate you want to provide a custom sequencing order. The Custom Order Sequencing section displays. Sequence the items in the order you want.
• Alphabetical - to indicate you want to sequence training items alphabetically by name.

18. Click Save.

How Due Dates are Determined

Refer to the following MOS documents for information on how due dates are determined:

• Behavior of the Due Date in an Assignment that is Mapped to a Learning Plan - Doc ID 2311359.1.
• Behavior of the Due Date When a Course is Mapped to a Learning Plan - Doc ID 2323831.1.
• Creating a Single Learning Plan with Different Dynamic Due Dates for Mapped Training Items - Document 1961345.1.
• Due Dates of Mapped ILT Sessions, and/or ILT Enrollments are Different from the Learning Plan's Due Date - Doc ID 1577337.1.

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